Photo Contract Form

Ashley Matteo Photography

As of ________________, 2012_________________________, hereafter referred to as “Client,” enters into the following agreement with Ashley Matteo Photography, hereafter referred to as “Photographer.” This contract constitutes the entire agreement between both parties and will apply to all future transactions.

A. Session Fee
Client agrees to pay photographer a session fee of $______ before the session starts.  This is a non-refundable fee. This fee covers the time and talent of photographer, basic retouching and creative editing of images, as determined by the photographer, and a gallery of images (25-35 images).
B. Location Costs & Fees
If there are any costs/fees associated with the location the client has chosen for their session, you, the client, will be responsible for those fees. The photographer will not guarantee or arrange payment on any location. Session fee covers travel within 30 minutes of the Hoover/Vestavia area. Any location outside of these limits will be subject to an additional charge of $.52/mile as part of the agreement.

C. Rescheduling
If an illness or situation prevents a photo session from taking place, client may reschedule their session at least 24 hours prior to their shoot without penalty. Should client fail to give 24 hours notice, or decide to completely cancel the shoot, the session fee is still required. Photographer reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond their control.

D. Re-shoots
Re-shoots are determined at the discretion of the photographer. Re-shoots will not be given for poor choices of clothing, make-up, hair or weather related issues, or by not following the recommendations of the photographer.

E. Proofs
Proofing of client’s images will be available for viewing within 2-3 weeks of session date in a password-protected web-gallery.

F. Ordering
Due to the custom nature of each session, all sales are final. Client must be absolutely sure of their purchase prior to the end of your ordering session, as print orders are placed to our professional lab within one to two (1-2) business day(s) of your session.

G. Archive
All images will be available for ordering for two (2) months following client viewing date. After two (2) months, all images will be purged from photographer’s hard-drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control.

H. Payment
All payments are due in full unless payment arrangements have been made. Orders will not be processed until payment in full is received. If client has arranged a payment plan, order will be placed after the final payment has been received.

I. Damage
Photographer is not responsible for the damage of portraits after delivery to client, including damage caused during transit by US mail. Client assumes all responsibility for the safety of all portraits upon receipt. All portraits sent via USPS can be insured and require delivery confirmation upon client’s request and at client’s expense.

J. Model Release
Photographer kindly asks that all clients sign the model release so that photographer may display the images from their session on photographer’s website,, company Facebook page, and for using for marketing/promotional/advertising purposes.

K. Liability
Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business.

L. Copyright & Penalty
Ashley Matteo Photography retains all copyrights to all images created during client’s session. A print release may be purchased with digital files to print portraits for personal use up to designated size listed on print release. It is illegal to copy, scan, download, print, share, or alter any image created by Ashley Matteo Photography during client’s photo session.
Client’s Name (Print):________________________________________

Clients Signature:_________________________  Date: _____________

Photographer Signature: ____________________ Date: _____________
(Ashley Matteo  Photography)


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